Using an Online Document Repository: Why and How

The IT industry is constantly developing, gradually becoming very popular in various business areas, providing it with new opportunities. But still, not all leaders understand the practicality of such a decision. For example, what are the advantages of the cloud for business compared to physical devices installed in the office? Is migrating to a virtual environment worth it? What obstacles are possible at this stage? To answer these questions, it is necessary to understand this approach’s differences, strengths, and weaknesses and what it can bring to the business. Here we will dwell on this in more detail.

Main differences between cloud and local server

Initially, we defined the concept of cloud infrastructure. This is not technology as many people think. This is a model for applying and providing users with services and resources and managing them. All those channels, applications, memory, and processors that they require for stable and efficient operation are given on request. As a result, new users connect to the platform very quickly. At the same time, they do not need to know where the processing center with their data is located, and in general, they do not need to understand how the cloud is arranged and works.

Why do businesses need cloud servers?

Business shifts the solution of many tasks to the IT infrastructure. In particular, this is protection against viruses and hacker attacks, providing access to e-mail, corporate chats, accounting documentation, and other services. For the company’s employees to gain access to the services that are part of their job responsibilities and ensure their efficient work, servers, internal communication channels, and data storage systems are used. Such basic components can be bought or rented from specialized IT companies.

Cloud technologies have brought these services to a fundamentally new level. They also clearly showed the shortcomings of corporate servers. Cloud technologies have provided easier, more convenient, and faster work with analytical programs, corporate mail, and CRM. They made it easy to scale the volume of resources and the number of users. Moving to a virtual environment allows businesses to reduce the number of on-premises servers significantly. As a result, the costs for personnel services, electricity, ventilation, and cooling of the server room are reduced. In practice, even with a partial transition to the cloud, a business saves up to 20-25%. Over 70% of such projects implemented in different countries of the world have already managed to prove their effectiveness in practice.

Difficulties on the way to the cloud

But, despite all these more significant advantages, not all companies decide to transfer corporate data to the cloud. And often, the reason here is a misunderstanding of the process itself and how significant the benefits of such a transition are. IT personnel, in order to save their own jobs, do not convey the proper information to management. But even when using cloud servers, the system administrator will be quite busy. Only he will be engaged not in traditional administration but in launching new company services in a virtual environment.

Another reason why many business representatives refuse to move to the cloud is the high material costs. But in reality, everything is not as expensive as it seems. Cloud servers are provided to users every month. And it is charged only for used computing power. In addition, there are no costs for their maintenance or modernization. This solution saves money, simplifies financial planning, and minimizes the occurrence of various problems.